ACCOUNTS PAYABLE SPECIALIST

Accounts Payable

240 work days

FTE: 1.0

Salary Range: $20.75-21.83 per hour

Essential Functions and Objectives:

Position is responsible for review and audit of Accounts Payable and Travel transactions based on Denver Public Schools policies and procedures. Position requires a basic understanding of Generally Accepted Accounting Principles. Position requires knowledge of full-cycle Accounts Payable, Intermediate MS Office (Word, Excel and PowerPoint), strong organizational skills, ability to meet deadlines, ability to multi-task and work well under pressure; Excellent communication and writing skills, strong interpersonal skills and ability to interface with both internal and external customers.

– Process and/or review invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality

– Process all advance payments, travel expenses, school board expenses and insurance.

– Responsible for vendor maintenance for vendors and independent contractors

– Ability to use critical thinking skills to determine and/or review invoices for complex account classifications, approvals, and supporting documentation and to resolve any issues in documentation and contractual requirements with the appropriate department.

– Prepare and review batches for posting to Lawson and other systems.

– Review check requests, and/or other related documentation for accuracy, completeness and compliance with financial policies, procedures, and contractual requirements.

– Prepare wire transfer requests and ensure accuracy and completion of wires by due date.

– Follow up on account statements and other discrepancies regarding payment of accounts.

– Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries.

– Work closely with the purchasing team to resolve invoice issues and make process improvements as necessary.

– Coordinate corporate credit card programs including monthly reconciliation and monitoring of all corporate cards.

– Review invoice status and follow up on overdue invoices.

– Assist with managing month end closing processes

– Suggest process improvements to remove bottlenecks in the payment process.

– Monitor and/or perform processes related to employee expense reporting system.

– Assist with 1099 preparation, including vendor review and printing of 1099 forms.

– Performs miscellaneous filing, accounting and job-related duties as assigned.

– Assume responsibilities of the Account Payable Supervisor in her absence.

K
nowledge, Experience & Other Qualifications:

– Minimum of five years related experience

Education Requirements:

– Associates degree in Accounting or a related field, or equivalent experience

Other information:

The COO Office has a dynamic team of highly experienced people working to maintain the integrity of Denver Public Schools and the accountability of what we do as a team. We strive to meet all of the needs of our schools, Administrative buildings and constituents. The operations team encompasses Facilities, Enterprise Management, Transportation, Technology, School of Choice, Planning and Assessment, Safety and Security, Program Management, Operations Outreach and Engagement, Finance and Operations Support Services. We are the building blocks of the operations side of Denver Public Schools. We stand on our core values Integrity, Accountability, Equity, Collaboration, Fun and of course Students First. There are a lot of opportunities for anyone looking to work in an innovative, caring, and fast paced, growing entity. Come and check out Team DPS.